Operations Administrator

About the Company:

With over 50 years of experience, M&M Waste Solutions is a trusted name in waste management and skip hire across Oxfordshire. As a family-run business, we take pride in fostering a friendly, supportive work environment while delivering the expertise and professionalism our customers rely on.

We are a growing company with a clear vision of expanding our services, committed to developing our people to the highest standards, delivering a hassle-free, high-quality experience for our customers, and driving real change for a greener Oxfordshire. And we are looking for passionate people to help us get there.

 Purpose of the Role: We are looking for a highly organised and proactive Operations Administrator to support our Operations and Workshop teams.

This role plays a key part in ensuring that operational documentation, records, and trackers are accurate, up to date, and audit ready, supporting the smooth running of daily operations.

Key Responsibilities:

• Maintain operational documentation and records (physical and digital), ensuring they are accurate, up to date, and audit ready filed.
• Manage and update trackers and operational data to ensure accuracy, reliability and completeness.
• Track inspections, tasks, and actions to ensure timely completion and no outstanding items.
• Liaise with managers and operational teams across sites.
• Support coordination of operational activities, including schedules, inspections, and administrative processes.
• Analyse basic operational data and support reporting, including operational statistics.
• Make sense checks to identify inconsistencies or missing information to maintain operational control.
• Procurement of stationery and consumables.

Requirements: 

Experience

• Previous administrative experience.
• Experience managing documentation and structured records.
• Experience tracking tasks, actions, or operational activities.
• Comfortable working with multiple stakeholders across different teams.

Knowledge

• Strong IT skills (Excel, Word, PPP, Outlook).
• Basic stats data handling and analysis capability.
• Good level of English.

Nice to have:

• Experience in operational, industrial, or workshop environments.
• Exposure to audits or structured documentation systems.
• Basic understanding of Health & Safety processes.

Behaviours we value:

• Strong attention to detail and commitment to high-quality work.
• Proactive mindset with the ability to identify and act on gaps.
• Ability to organise tasks and manage multiple priorities.
• Ownership and accountability for completing tasks properly.
• Team-oriented approach to work with different stakeholders.

Work Environment:

• Office-based role located at a Materials Recovery Facility.
• Fast-paced operational environment with regular interaction with site teams.
• Exposure to noise and industrial activity within operational areas.
• Working hours: Monday to Friday – 08:00 to 16:30.
• PPE requirements: in operational areas.

Salary: £25,000 – 28,000 per annum

Holiday entitlement: 24 days + Bank holidays

Benefits:

• Free employee assistance scheme
• Company pension scheme
• Full PPE & uniform supplied
• Cycle to work scheme
• Free annual flu jabs
• Dedicated on-site parking